Family membership
Health insurance provides insurance benefits not just to insured persons but also to their dependent family members. These family members are referred to as “dependents”. Family members must meet certain conditions related to “residency in Japan,” “the extent of the family relationship,” and “income” before they are authorized as dependents.
Please fill in the application form clearly and correctly. If it is not legible, we will return the application form.
Adding a family member
| Procedures: | Registration is required through the company's system. Please contact the Human Resources Division of Microsoft Japan “askjphr@microsoft.com” for information on how to register in the system. After registering in the system, you will receive a document kit at your home. Please follow the instructions in the kit and submit the required documents. |
|---|---|
| Deadline: | You have 5 days after the reason for adding a family member occurs, so please register through the company's system as soon as possible. |
| Submit documents to: |
The address on the return envelope in the return kit. |
| Notes: | See the Description page for information on standards for certifying dependents. |
| Procedures: | Please submit the required documents. |
|---|---|
| Required documents: | |
| Documents to attach for dependent certification (see description page) | |
| Deadline: | Within five days after the reason for adding the family member arises |
| Submit documents to: |
Microsoft Health Insurance Association, |
| Notes: | See the Description page for information on standards for certifying dependents. |
Documents to attach for dependents who qualify for exceptions to the domestic residency requirement even though they do not have addresses in Japan
| Reasons for exception | Certifying documentation | |
|---|---|---|
| (1) | Student studying abroad | Copy of visa, student ID, certificate of school attendance, certificate of school admission |
| (2) | Family member accompanying an insured person posted abroad | Copy of visa, written appointment overseas, certificate of residence issued by a foreign public agency, etc. |
| (3) | Person traveling abroad temporarily for sightseeing, recreation, volunteer activities, or other reasons unrelated to employment | Copy of visa, certificate of agency dispatched for volunteer activities, certificate of consent to participate in volunteer activities |
| (4) | Person recognized as equivalent to (2) above due to family relationship to an insured person arising while the insured person is posted abroad | Copy of documentation certifying birth, marriage, etc. |
| (5) | In addition to (1)-(4) above, person recognized to have a livelihood based in Japan in consideration of purposes of traveling abroad and other circumstances | Subject to determination on a case-by-case basis. Please contact the Health Insurance Society. |
- Note: If documents were prepared in a foreign language, please attach a Japanese translation signed by the translator.
Removing a family member
| Procedures: | Registration is required through the company's system. Please contact the Human Resources Division of Microsoft Japan “askjphr@microsoft.com” for information on how to register in the system. After registering in the system, you will receive a document kit at your home. Please follow the instructions in the kit and submit the required documents. |
|---|---|
| Deadline: | You have 5 days after the reason for adding a family member occurs, so please register through the company's system as soon as possible. |
| Submit documents to: | The address on the return envelope in the return kit. |
| Procedures: | Please submit the required documents. |
|---|---|
| Required documents: | |
| Health insurance card(only for those who dependent on or before December 1, 2024) | |
A copy of the new employment Notice of eligibility information or Eligibility confirmation letter for the place of employment(for the dependent to be removed,in case of employment)
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| Deadline: | Within five days after the reason for adding the family member arises |
| Submit documents to: |
Microsoft Health Insurance Association, |